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Understanding AR 600-8-104: Military Personnel Records Management

AR 600-8-104 governs the policies and procedures for maintaining Official Military Personnel Files (OMPFs) for Army personnel. It outlines the responsibilities for creating, maintaining, and accessing these records, ensuring accuracy and compliance with privacy regulations. This regulation aims to provide a standardized system for managing a soldier's career documentation.

What is AR 600-8-104?

AR 600-8-104, formally titled "Military Personnel Records Management," is the Army regulation that prescribes the policies, responsibilities, and procedures for managing Army personnel records. It details the requirements for creating, maintaining, accessing, and disposing of official military personnel files (OMPFs). This regulation applies to all Army personnel, including active duty, reserve, and National Guard soldiers, as well as civilian employees involved in personnel records management. ar 600 8 10 army pubs

Key Components of AR 600-8-104

This regulation covers a broad range of topics related to personnel records management, including:

OMPF Content

AR 600-8-104 specifies the types of documents that must be included in a soldier's OMPF. This can include enlistment contracts, promotion orders, performance evaluations, awards, training certificates, disciplinary actions, and separation documents. These documents provide a comprehensive history of a soldier's military career.

Access and Privacy

The regulation outlines who has access to OMPFs and the procedures for accessing them. It emphasizes the importance of protecting the privacy of soldier information and complying with the Privacy Act of 1974. Soldiers generally have the right to access their own OMPF and to request corrections to inaccurate information. You can find more details on the Privacy Act of 1974 on Wikipedia.

Record Maintenance

AR 600-8-104 establishes the procedures for maintaining OMPFs, including filing documents, updating information, and ensuring the accuracy and completeness of the records. The regulation also addresses the handling of sensitive information, such as medical records and financial information.

Disposition of Records

The regulation specifies the procedures for disposing of OMPFs when they are no longer needed for administrative, legal, or historical purposes. ar 600 8 10 sick in quarters It outlines the retention periods for different types of documents and the methods for destroying records in a secure and confidential manner.

Importance of AR 600-8-104

AR 600-8-104 is crucial for ensuring the proper management of Army personnel records. It provides a standardized system for documenting a soldier's career, protecting their privacy, and providing them with access to their records. ar 600 9 pdf 2024 Compliance with this regulation is essential for accurate personnel management, legal compliance, and the efficient administration of the Army.

FAQs About AR 600-8-104

What does OMPF stand for?

OMPF stands for Official Military Personnel File.

Who is responsible for maintaining a soldier's OMPF?

The responsibility for maintaining a soldier's OMPF typically falls on the soldier's unit administration, human resources personnel, and potentially higher-level record keeping entities within the Army.

How can a soldier access their OMPF?

Soldiers can usually access their OMPF through official channels, such as their unit's administration office or through online portals provided by the Army. Requesting access and providing proper identification is usually required.

What should a soldier do if they find an error in their OMPF?

If a soldier finds an error in their OMPF, they should immediately notify their unit administration or human resources personnel. They may need to provide supporting documentation to correct the error.

Where can I find the most up-to-date version of AR 600-8-104?

The most up-to-date version of AR 600-8-104 can be found on the Army Publishing Directorate website.

Summary

AR 600-8-104 is a vital Army regulation governing the management of military personnel records. It establishes procedures for creating, maintaining, accessing, and disposing of OMPFs. By understanding and complying with this regulation, Army personnel can ensure the accuracy, privacy, and proper management of their military records.